Operations 174 Like a book

Published on April 10th, 2018 | by Jose Vasquez


7 Ways to Write Better Emails in Startup Tech Companies

If you want to send better emails to your team, your clients, and your investors, follow these tips.

Emails take up more of your day than you probably realize. Since almost every task you do will be associated with email in some way (whether it’s giving instructions or verifying a meeting time), and because you’ll be sending and receiving emails all day, email ends up representing a disproportionate amount of your time.

On top of that, poorly written and organized emails can make your life more difficult by opening the door to miscommunication.

So what can you do to write better emails?

  1. Write fewer emails. Chances are, you’re sending more emails than you truly have to. Start scrutinizing your messages, and prune the events that trigger you to send emails. They aren’t always necessary.
  2. Watch the subject line. Every subject line you write should be clear, concise, and relevant to the conversation. These few words are of equal importance to your body content, since it will help your recipients prioritize and organize the message.
  3. Use bullet points and numbers. Writing your email content in a singular, bulky paragraph is time consuming and hard to read. Instead, rely on bullet points and numbered lists to make your points clearer.
  4. Spell check (always). The last thing you need is the embarrassment of sending out an email with a glaring typo. Always take the extra minute to recheck your email for spelling, grammatical, and syntactical mistakes.
  5. Be wary of who you CC. CCing can be a powerful tool—if used correctly. Needlessly including people on the CC or BCC line just because you can will clog up your employees’ inboxes (and make your threads more confusing). Reserve the CC feature for when you really need it.
  6. Utilize bold and italics. Don’t be afraid to mark up your emails with bold and italics to bring attention to your most important points (and make your email more readable, too).
  7. Include action items or key takeaways. At the end of your emails (especially complex ones), make sure to include a recap of your most important takeaways, or action items for your recipients to follow.

These tips can help you improve your email writing abilities, and keep your team informed. If you’re looking for more tips on how to improve your entrepreneurial communications, contact me today!

About the Author

is a serial entrepreneur and tech specialist dedicated to helping startup tech companies grow and succeed. As the founder of Build. Brand. Blast., Jose has worked with dozens of enterprises to find direction, gain momentum, and achieve results.

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  • Meet Jose Vasquez

    Hey there! I’m Jose Vasquez, and I’ve spent my life helping startup technology companies get the direction and momentum they need to succeed. I started Build. Brand. Blast. as a resource for new entrepreneurs to learn the ropes of starting a business and the keys to building something that lasts.

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